About Bulletins

Bulletins are announcements that can be added to Maptician to share important information with your employees. They can be set to be viewable by the entire organization or limited to a specific office or department.

Bulletins can be categorized as any of the following:

• Announcement
• Event
• New Hire
• Holiday
• Meeting
• Training
• Transfer/Relocation

Each of the bulletin categories has corresponding colors to distinguish them. Bulletins are also customizable by type. For example: Event-based bulletins support RSVPs, as well as comments from employees. 

Create a Bulletin

1. Navigate to the Organization tab.
2. In the top menu, click Bulletin.
3. To create a new bulletin, click Add Entry.

Bulletin: Info

1. Bulletin type: Select the type of bulletin you are creating. 
   1. Note: Announcement, Event, Meeting and Training events allow both RSVPs and comments, if activated. The remaining New Hire, Holiday and Transfer/Relocation only allow comments, if activated.
   2. Each bulletin type is associated with a default icon. To change it, click on the icon, and a drop-down menu appears. Click to select a new icon. 
2. Bulletin Title: Add a title to your bulletin. This is visible to those who receive the bulletin notification. 
3. Enabled RSVPs for this Event (for Events only): Enable users being able to RSVP to the event if applicable. This can also be turned off at any time.
   1. Note: The RSVP button is only available on the mobile app, but you can view a list of attendees on both the mobile app and the desktop version.
4. Enabled user created comments on this bulletin: Enable comments if applicable. This can also be turned off at any time.
   1. Note: The Comments feature is only visible on the mobile app.
5. Occupant to Reference: If you are creating a New Hire or Transfer/Relocation bulletin, you have the option to link the employee's profile to the bulletin by clicking in the Occupant to Reference field and selecting the desired occupant.
6. Bulletin Detail: This is the body of the bulletin post and is visible to those who receive the bulletin notification.

Bulletin: Timing

1. Bulletin Event is Ongoing: If the bulletin is an announcement, checking this box will make this bulletin continuously visible.
2. Event Date: Choose the bulletin's date. If creating a bulletin for a new hire, select the new hire's first day.
3. Start Time (Event Only): If the bulletin is an event, you will be given the ability to select the start time of when the event begins.
4. End Time (Event Only): If the bulletin is an event, you will be given the ability to select the end time of when the event ends.
5. Timezone (Event Only): If the bulletin is an event, you will be given the ability to select the timezone for what the start and end times are in.
6. Start Displaying: Choose a time period where you want the bulletin to appear for users. You have the following options:
   1. Today
   2. Day Of
   3. Day Before
   4. 2 Days Before
   5. 3 Days Before
   6. 1 Week Before
   7. 2 Weeks Before
   8. 1 Month Before
7. Stop Displaying: Choose a time period where you no longer want the bulletin to appear for users. You have the following options:
   1. Day Of
   2. Day After
   3. 2 Days After
   4. 3 Days After
   5. 1 Week After
   6. 2 Weeks After
   7. 1 Month After

Bulletin: Location

1. Location: Select the location for the bulletin.
   1. If the post is for a New Hire/Transfer, select the office they were hired for.
   2. If the post is for a scheduled event, select the office where it’s happening. 
2. Select Room/Seat: 
   1. If the bulletin post is for a scheduled event, select the room where the event is. For example, a meeting may be held in your headquarter's conference room.
   2. If the bulletin post is for a New Hire/Transfer, select the seat they will be assigned. This allows team members to know when and where to expect the new employee.
3. Bulletin Event Location: If a room or seat is specified, this field will display that resource's location.

Bulletin: Scope

1. Event will be viewable by the entire organization: Select this options to display the bulletin post to the entire organization, across all locations and departments. 
2. Limit to Location/Department: Select a location or department to limit scope visibility to only a specific location or department. 
   1. The Limit to Location drop-down menu gives you a list of your company’s locations to choose from.
   2. The Limit to Department menu gives you a list of your company’s departments to choose from.

Bulletin: Create

After all the sections of the bulletin are complete (Info, Timing, Location, and Scope), click the Create button to add finalize your bulletin.

Note: Refresh your page if your bulletin post does not appear.

Edit an Existing Bulletin

To re-purpose an existing bulletin, select the bulletin and then click the Edit Entry button. This directs you through the bulletin creation process outlined in the above section. Make any updates and adjust the event time and display start and end dates/times.

Bulletin Features

Email to Calendar

All bulletins have an Email to Calendar option. This feature is available for both desktop and mobile devices. Click the button to send an event email to your registered email address. This allows you to add the event to your personal or work calendar. 

RSVPs

Event-based bulletins can accept RSVPs if activated. To view attendees, navigate to the Bulletin main page. To the right of the bulletin, a column labeled Attendees contains the number of attendees. Click on this number to see a full attendee list. On mobile, you can view attendees by selecting the bulletin and going to the “Attendees” tab. 

Comments

Bulletin comments are available for all post-types. However, employees can only post and see comments on mobile. To get to the comments, open the bulletin on your mobile device and go to the “Comments” tab. 

Not Seeing Your Bulletin?

If you just created a post but you’re not seeing your bulletin on your home page bulletin board, your current date may be outside of the display date range. To correct this, edit the bulletin post to encompass your current date in the display date range. If that’s not the issue, you may have limited the scope of the bulletin visibility to a location or department that you are not a part of.